Document storage is an issue faced by every organisation, be that paper or digital storage. Whilst many organisations are adopting a paperless environment they realise that original paper documents must be kept for a governmental specified period of time. Understanding which documents need to be kept, and which documents can be securely destroyed can be a very daunting task. For instance it is commonly thought that all company records need to be kept for 6 years however did you know there are a number of documents that must be kept permanently, such as; Certificate of incorporation, Register of directors & secretaries and Public liability policies, to name but a few.
By engaging with a document management specialist such as Box-it you get the reassurance of dedicated professional staff with decades of experience.
Local Service, National Reach
Box-it operate a nationwide document management service with 16 sites across the UK, Ireland and Isle of Man. At Box-it Humberside we look after the document management needs of organisations located throughout East Yorkshire, South Yorkshire & North Lincolnshire. We have been operating in the area since 1996 and understand the issues faced by local businesses,
Our customers are increasingly reporting to us their need to find a more cost effective way to manage their document archive, with rising business rates and rents the cost to store documents within their own business premises can no longer be justified. In addition customers already engaged with a document management supplier are contacting us due to increasing rates and difficulty retrieving documents swiftly.
When you are ready we will collect your valuable documentation from your premises using our fleet of secure vans and take your documents back to our secure and spacious storage facilities. Documents can also be swiftly retrieved from our facilities, delivered to you when needed, and even scanned on demand within hours.
A Secure System
Our experience in the industry and our advanced barcode tracking system reduces the risk of mislaid or inaccurately labelled boxes or files. Using our secure online system Omnidox Records Manager you can track your documents throughout their lifecycle, and unlike other applications Omnidox Records Manager allows you to manage your full archive through one central login location no matter which Box-it site your documents are stored at. Our online document management service will also allow you to trace, track and request files and consumable from anywhere in the world, and comprehensive audit tracking will ensure full compliance with data protection legislation too.
Cataloguing, Scanning and Document Destruction
In addition to the document management services mention above, Box-it Humberside offer:
- Cataloguing & File Auditiing – Our team of experienced archivists can work on projects of any sixe. They will complete an accurate list of files within each box so you know exactly where important documents are stored
- Scan-on-demand & Bulk Scanning – Retrieve your documents securely through our Omnidox, our secure, cloud-based document management system, within hours
- Document destruction – Box-it Humberside will collect your documents either on demand or during a regular specified slot. Your documents will then be securely destroyed using our own onsite commercial shredding machinery. A certificate of destruction will be issued to you. In addition Box-it will plant a tree on your behalf for every 500 sacks you shred
At Box-it Humberside we have the experience to take full control of your paper document management needs.
Find out how our document management solutions can help your business by contacting us online or calling on 01482 667 116